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The pain points of G Suite migration for Microsoft Outlook

Every migration leads to loss of data. The movement of G Suite to Microsoft Outlook means some data might be lost.


g suite vs microsoft outlook

Despite the remarkable benefits that accrue from a given technology move, there are always some disadvantages that occur as well from such a move. G Suite migration for Microsoft Outlook is one of the most recent technological progress that has its benefits and pain points as well. Below are some of the pain points from this recent technological move.

1. Inability to send large attachments during sync of G Suite with Microsoft Outlook

The Microsoft Outlook version, especially the 2010 version, does not support the sending of large attachments. If you try to send an attachment more significant than 20 mbs, you will receive an error, and the attachment will not be posted. You can, as a result, not send any attachment that's bigger than 20 mbs unless you compress the attachment into a smaller size. Such small quantities can be attached and sent, which will take you a lot of time. You will also be worn out since the whole process is tiring.

2. Send As addresses do not show up unless you restart both G Suite and Microsoft Outlook

If you’re using G Suite sync for Microsoft Outlook, you can update the from addresses in your Outlook and then select a new default. You can then sign into your G Suite account and update the Send As addresses. Some Microsoft Outlook versions do not support that action, and there are several actions you will need to take.

3. Inability to send emails from third party apps

Upon addition of a non-Google account such as IMAP and POP, the message will fail to send since such accounts are not supported. To go around such an issue, you can send the attachment as a response of a message you sent from Outlook to the third party apps. However, if you send it from the app, it will go directly to your Google primary account.

4. Failure to show the response text that you send with the reply to accept a calendar invitation

Upon receiving a calendar invitation from G Suite to your Microsoft Outlook account, you’re meant to accept or reject the request. You can send a response text probably to explain your acceptance or denial of the calendar invitation — the response sent by clicking the option in Outlook that allows you to edit the answer before sending. Once you send the response, your acceptance or rejection of the calendar invitation will be seen by the recipient, but not the accompanying text.

5. You cannot accept a calendar invitation that you had previously declined unless by using various G Suite interfaces available

Generally, if you want to accept a calendar invitation that you had rejected, then you should go to the calendar invitation and accept it there. You cannot do that with Microsoft Outlook that is synced up with G Suite. To do that, you need to use the various Google interfaces available on the G Suite admin console.

6. Wrong password or username when syncing using G Suite

During the syncing process, you will receive prompts that indicate that the password you entered is wrong or the username is invalid, which means you cannot proceed with the process. In such cases, reach out to the G Suite support team and follow their instructions.

7. Inability to create a meeting especially for some versions of Microsoft Outlook that is synced with G Suite

Trying to create a meeting from your contacts in G Suite and Microsoft Outlook will result in an error. You will be only able to create a session from the Outlook calendar. Such a problem is only familiar with some versions of Outlook but not all.

8. Incomplete mail attachments

You may find out that emails that you send out are received as incomplete. In such circumstances, you will need to find a way around the issue. You can consider copying the entire attachment and inserting it as text only.

9. Losing crucial data

Every migration leads to loss of data. The movement of G Suite to Microsoft Outlook means some data might be lost. Incidences that result in data loss can cause the organization to regret in the future when such data is needed for reference purposes. A company that lacks some critical data may also be mismanaged since information is a vital tool for managerial purposes.

10. Costs

Any migration from one way of doing things to another will always cost an amount of cash. Businesses undertaking a movement will have to stretch their financial muscles. In case of poor management, such a migration may cause a company to overspend and hence, start going through financial problems. Economic challenges are not always the best for any institution and can bring the institution down.


G Suite migration from Microsoft Outlook has some pain points. Majority of these challenges are the ones we have discussed. Consider each of them, and you may not come across any problems in the future.


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